Privacy

OfficeAccord is a private, secure, ad-free service purchased by an organization and provided to its employees. Our service aims to help you create a friendly, collaborative office community through enhanced employee interaction.

Below outlines OfficeAccord’s privacy practices regarding the information posted to the online site. Please read in its entirety.

Your privacy is important to us

Your data belongs to you. We will not sell any of your data to any third parties. There are no commercial advertisements to distract you. OfficeAccord is a private company network connecting you to members of your company’s office(s) community. Access to the site is controlled entirely by your company, and is not publicly accessible.

Information we collect

OfficeAccord will not use any personal data such as names, phone numbers, addresses, email addresses or any other information you post to the site.  For your own protection and security, when you log in to your private secure company site, your login as well as the source IP of the device you are using will be automatically recorded. The purpose of this record is to help us protect you from viruses, identify theft, spam or other illegal or harmful activities, and improve the site and to provide you with a better end-user experience.  Upon login, an encrypted session ID will be assigned to your account for the duration of your access.  This information is stored in a session cookie in your browser, and the only purpose of this cookie is to provide authentication and validation during your use of the site. Once you log out of the site, this session ID is terminated.  To monitor the usage of the site, we may create summary reports of the site information that excludes any personal information (including your company e-mail address).  The purpose of these reports will be to ensure compliance with contracted terms and to monitor for potential threats such as DDoS (Distributed Denial of Service) attacks.  While OfficeAccord protects and encrypts the data sent, retrieved and stored, we have no control over other services or monitoring components that you may be using on your local system including Google, Google Chrome Web Browser, and Android Operating System which may continue to send information to search engines when you use OfficeAccord. Any concerns for your local system must be taken up directly with your web browser provider or IT administrator.

Information sharing

OfficeAccord does not make money from selling advertising.  We also don’t sell information about our users to any third party. This includes advertisers, data brokers, search engines, or anyone else.  We may share your personal information with third parties under some limited circumstances, including (1) if we have your specific written permission to do so; or (2) if we are required to do so by law. OfficeAccord does not have any affiliated companies at the present time. But if we do in the future, we may share information with them in accordance with this same privacy policy.  We will resist any request from any entity or persons to access information we believe is not justified.  OfficeAccord will provide you with advance notice if we are going to release your information unless law prohibits us from doing so.  If we believe that by disclosing your information we may prevent serious harm to OfficeAccord, its users, you, or anyone else we may do so without notifying you.

Content you post

OfficeAccord seeks to promote a healthy, friendly, and collaborative office community.  Please refrain from posting anything offensive or inappropriate. Be reminded that your posts are viewable by all members of your company network so please post responsibly. Search engines will not be able to view the content you post.

Deletion of accounts and data

The profile section allows you to easily change and update your personal contact information. You have control over the personal data you choose to display/not display. You can request your account be deleted by contacting your site administer (see “Contact” section of your site.) OfficeAccord stores data on servers operated by a third party provider who meets state-of-the-art security standards.  Once an account has been deleted, data will no longer be visible nor accessible.  Our backup servers may store the data for a period of up to 14 days.

Changes to the OfficeAccord Privacy Policy

OfficeAccord promises to keep our policy statement accessible and updated. The most current version of this Privacy Policy can be found on our website.